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What Does It Mean to Archive Email in Outlook?Įmail archiving in Outlook is the process of moving older emails from your inbox to a separate yet easily accessible folder.
#Outlook 2016 archive older how to#
How to Change Outlook Auto-Archive Settings? How Can You Recover Archived Emails in Outlook? What Does It Mean to Archive Email in Outlook? Compatible with Outlook as well as with most other major email services, Clean Email can quickly analyze your entire inbox without seeing the content of your emails and segment all emails into relevant groups, allowing you to apply actions on entire groups of emails instead of having to manage emails one by one. Archive Outlook Emails Smarter with Clean EmailĬlean Email is an online bulk email cleaner that uses powerful filters and rules to give you greater control over your inbox. Depending on how many emails you’ve selected and the speed of your computer, the archiving process may take some time so be patient. Click OK to start archiving your emails.You can, for example, change how old emails have to be to get archived. This is where many people who want to learn how to archive folders in Outlook make a mistake. Keep in mind that Outlook will also save all subfolders beneath the folder you’ve selected. Select the folder you would like to archive.Choose the Cleanup Tools next to Mailbox Cleanup and then select Archive….This is how to archive emails in Outlook manually: Check the Do not AutoArchive this item option and click the OK button.Press Alt + Enter keys together to open the Properties dialog box.Open the email message you don’t want to automatically archive.There, choose AutoArchive Settings under AutoArchive and click the Run AutoArchive every n days box and specify how often to run AutoArchive.Īlternatively, you can mark specific emails with the “do not archive” label to prevent Outlook from archiving them automatically. Outlook archives emails automatically at regular intervals, but you can change how it behaves by going to File → Options → Advanced. If your inbox ever becomes unmanageable, you can use the archive option to move old emails to a separate Outlook Data File (.pst) that you can open from Outlook any time you need it.
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You can also archive emails manually in Outlook for Office 365, Outlook 2019, Outlook 2016, 2013, and Outlook 2010. If you're wondering how to how to search archived emails in Outlook in order to find the email you want to unarchive, we have good news for you: you can simply type the subject or the sender's name into the search bar and hit enter.
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To unarchive an email, select the Archive folder from the menu on the left, open the email you would like to unarchive, and move the email back to your inbox by clicking on the Move to button below the search bar and selecting the inbox option. Click the Archive button located right below the search bar.Even if your Outlook archive becomes obscenely large, you can always quickly and painlessly organize it with the help of a bulk email organizer like Clean Email (more about it later in this article). If you're still not sure, just remember that archiving is easily reversable but deleting isn't. Do you want the email to disappear from your inbox but not from your email account?.